The Privacy Notice below explains how Healthwatch Redbridge uses information about you and the ways in which we protect your privacy. We retain and use personal data (information that relates to and identifies living people) to help us carry out our role as the local independent champion for people who use health and social care services in Redbridge.
We will always make sure that your information is protected and treated securely. Any information that you give will be held in accordance with:
- Data Protection Act 1998
- As of 25 May 2018, the new data protection legislation introduced under the General Data Protection Regulation (GDPR) and Data Protection Bill.
What information do we collect?
We collect personal information from visitors to this website through the use of online forms and every time you email us your details. We also collect feedback and views from people about the health and social care services that they access. In addition, we receive information about our own staff and people who apply to work for us.
Personal information about you may be used for the following purposes:
- in our day-to-day work, such as research, engagement and information and signposting;
- to send you our newsletter, or other relevant information where you have requested it;
- to respond to any queries you may have;
- to improve the quality and safety of services;
- to train staff.
How do we share information with other organisations?
We only share personal information with other organisations where it is lawful to so and in accordance with our Data Protection Policy. Information is shared in order to fulfil our remit which is to pass on your experiences of care to help improve them on your behalf.
We work with Healthwatch England, the Care Quality Commission (CQC), local commissioners, NHS Improvement and our local authority to make this happen. We can also engage external suppliers to process personal information on our behalf.
We will only disclose your personal information where we have your consent to do so, or where there is another very good reason to make the disclosure – for example, we may disclose information to CQC or a local authority where we think it is necessary to do so in order to protect a vulnerable person from abuse or harm. Any such disclosure will be made in accordance with the requirements of the current data protection legislation.
Wherever possible, we will ensure that any information that we share or disclose is anonymised, so as to ensure that you cannot be identified from it.
We sometimes use other organisations to process personal data on our behalf. Where we do this, those companies are required to follow the same rules and information security requirements as us. They are not permitted to use reuse the data for other purposes
We do not sell personal information to any other organisation for the purposes of direct marketing.
We use a third-party supplier to provide our newsletter service called MailChimp. By subscribing to this service you will be agreeing to them handling your data.
The third-party supplier handles the data purely to provide this service on our behalf. This supplier observes the requirements of GDPR in how they obtain, handle and process your information and will not make your data available to anyone other than Healthwatch.
Information about people who use our website
Please note that this statement does not cover links within this website to other websites.
We collect personal information from visitors to our website through the use of online forms and every time you email us your details. When you simply browse through the information on this website, it does not store or capture your personal information. We do log your IP address (as it is automatically recognised by the web server) but this is so you can download this website onto your device rather than for any tracking purpose.
User provided information
When you use our website, as a user or as a visitor, you may provide, and we may collect Personal Data. Examples of Personal Data include your name and email address. Personal Data also includes other information, such as geographic area or your preferences, when any such information is linked to information that identifies a specific individual. We will only collect personal information provided by you. We will only collect personal information volunteered by you, such as:
- feedback from surveys and online forms
- email addresses
- preferred means of communication
Measuring website usage (Google Analytics)
We use Google Analytics to collect information about how people use this site. We do this to make sure it’s meeting its users’ needs and to understand how we could do it better.
Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on. We do not collect or store your personal information (e.g. your name or address) so this information cannot be used to identify who you are.
We also collect information on the number of times particular search terms are used and the number of failed searches. We use this information to improve access to the site and to identify gaps in the information content so we can plan appropriate expansion of the system.
Unless the law allows us to, we do not:
- share any of the information we collect about you with others
- use this information to identify individuals.
A cookie is a small file, typically of letters and numbers, downloaded on to a device when the user accesses certain websites.
Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
Third party cookies
We use videos from YouTube and feeds from other websites such as Facebook and Twitter. These third-party websites place cookies on your device when watching or viewing these pages.
Below are links to their cookie policies:
Information about people who share their experiences with us by other means
There are a number of ways that we collect feedback from people about their experiences of using health and social care services day to day. This includes:
- When people submit information in response to one of our research or engagement projects;
- When people share their experience with us by post;
- We also receive phone calls and requests for information directly from members of the public as part of our Information and Signposting service (see below).
- Personal data received from other sources
Where personally identifiable information is collected we will ensure that we have your consent to keep it and we will be clear on how we intend to use your information. We will aim to anonymise information where we can but there may be instances where this is not possible in order to make change happen on your behalf. There may be exceptional circumstances where we can and will keep the data without consent but we must have a lawful basis for doing so, such as for safeguarding purposes.
We ensure that where consent is required it will be freely given, used only for agreed specific and unambiguous purposes and that you are well informed about how the information will be kept. This includes where it will be stored, details on security and for how long it will be kept. We will comply with current data protection legislation at all times.
In most circumstances we anonymise our data to ensure that a person cannot be identified, unless this has been otherwise agreed and consent has been given.
Information about people who contact our Information and Signposting Service
In addition to ensuring that the voices of service users, patients and the public are heard by decision makers within health and social care, we also provide an Information Service to help people access, understand, and navigate the health and care in Redbridge. Our trained staff can help people to find out about:
- Health and care services near them
- How to access support and advice
- What to do if they have a concern or complaint
- How to share feedback about services
You do not have to tell the helpline worker anything you don’t want to, and you do not have to give your name or location. Any personal information you do give to the helpline will not be shared with any other organisations without your permission.
We record the details of all enquiries securely and use this information to capture trends and help improve people’s experiences of health and care in Redbridge. The records of all enquiries are stored and destroyed in line with our data retention policy.
It is recognised that there may be times when it is appropriate to breach confidentiality for legitimate reasons without permission. The law does not allow us to share your information without your permission, unless there is proof that someone is at risk. This risk must be identified as being serious before we can go against your right to confidentiality. When we are worried about your physical safety or we feel that we need to take action to protect you from being harmed in other ways, we will discuss this with you and, if possible, get your permission to tell others about your situation.
We may still share your information if we believe the risk to others is serious enough to do so. There may also be rare occasions when the risk to others is so great that we need to share the information straight away. If this is the case, we will make sure that we record the information we share and our reasons for doing so.
Sharing your data with Healthwatch England
We are required to share information with Healthwatch England to ensure that your views are considered at a national level. This enables them to analyse service provision across the country and supply the Department of Health and national commissioners with the information you provide.
Find out more about Healthwatch England’s purpose and what they do.
The information we provide to Healthwatch England contains no personally identifiable data. Any information that is used for national publications is anonymised and will only be used with the consent of a local Healthwatch.
Our data systems
Healthwatch England provides a secure digital system for local Healthwatch to manage their data. Other organisations process the data contained within it on behalf of local Healthwatch and a Data Processing Agreement is in place to ensure that this is held securely and according to current data protection legislation.
Healthwatch England is a committee of the Care Quality Commission (CQC) but acts independently. These organisations must comply with all legal requirements and do not reuse any data for any other reason or make it available to others.
Retention and disposal of personal data
We publish a retention and disposal schedule which explains how long we keep different types of records and documents for, including records and documents containing personal data. Personal data is deleted or securely destroyed at the end of its retention period.
Your right to access information about you: If you think we may hold personal data relating to you and want to see it please write to email@example.com. When we receive a request from you in writing, we must normally give you access to everything we have recorded about you. However, we will not let you see any parts of your record which contain:
- Confidential information about other people; or
- Information a care professional thinks will cause serious harm to your or someone else’s physical or mental wellbeing; or
- If we think that a crime may be prevented or found out by disclosing information to you.
This applies to paper and electronic records. If you cannot ask for your records in writing, we will make sure there are other ways you can apply.
Correcting or deleting your personal data: If you know that we are holding your personal data and believe that it may be wrong, or if you want it to be deleted or for us to stop using it, you have a right to request that it can be deleted or amended.
Please make your objection in writing to firstname.lastname@example.org. Or send it by post to:
Healthwatch Redbridge 1st Floor, 103 Cranbrook Road, Ilford, Essex, IG1 4PU
Complaints about how we look after or use your information: If you feel that we have not met our responsibilities under data protection legislation, you have a right to request an independent assessment from the Information Commissioner’s Office (ICO). You can find details on their website: https://ico.org.uk/
Our contact details
Healthwatch Redbridge is data controller for all of the personal data that you provide us with. Any issues relating to the processing of personal data by or on behalf of Healthwatch Redbridge may be addressed to:
Healthwatch Redbridge 1st Floor, 103 Cranbrook Road, Ilford, Essex, IG1 4PU
Telephone: 020 8553 1236